This Agreement between ___________________________________ (company name,) referred to as Exhibitor, and the Central New York Chapter Air & Waste Management Association (CNY A&WMA) confirms that Exhibitor agrees to rent exhibit space as described below at the CNY A&WMA Technical Conference, and that the CNY A&WMA agrees to provide the space and such accoutrements as are described below. CNY A&WMA has received the funds furnished by Exhibitor as evidence of Exhibitor's intention to utilize the space under the terms listed below.
Date and Times: The Conference will be held on March 26, 2019 from 8:00 AM until 5:00 PM. Exhibitor setup can start as early as 7:00 AM and must be complete by 8:00 AM. Teardown is not to commence until 4:00 PM and must be completed by 5:30 PM.
Location: The exhibit will be held The Lodge at Welch Allyn (William Noah Allyn International Conference Center), Skaneateles, NY.
Exhibitor Fee: $350 if received before February 22, 2019; $400 if received after February 22, 2019. Make checks payable to the CNY Chapter of A&WMA or process your electronic payment at https://www.123signup.com/register?id=hmttt. Checks can be sent to:
Samantha J. Miller, EIT, CPESC-IT
CHA Consulting One Park Place
300 South State Street Suite 600
Syracuse, NY 13202-2024
Space and Accouterments provided: 8’ Table top exhibit space (layout attached) which includes a 6’x 2½’ covered table, two chairs and 110V electrical power.
CNY A&WMA agrees to provide refreshments in mid-morning and mid-afternoon, located to draw Conference attendees through the exhibits. Exhibitor will be provided with one Conference registration, which includes one admission to the luncheon. One additional person staffing the Exhibitor space will be charged $50 to cover catering expenses. Any other attendees from Exhibitor’s place of business must pay the full registration fee. Provide the name(s) of the company representative(s) attending with the exhibit in the space below for your nametag(s):
Phone: (C) (____)______________ (O) (____)______________ (Required)
Email: ______________________________________ (Required)
Cancellation: CNY A&WMA will refund 90% of Exhibitor's funds in the event of Exhibitor's cancellation prior to February 22nd. CNY A&WMA will refund 50% of Exhibitor's funds in the event of Exhibitor's cancellation after February 22nd but prior to March 2, 2019. No refund will be provided for cancellation after March 2, 2019.
Logistics: Exhibitor is encouraged to hand-carry all display materials, instruments, etc., but shipment to the site is possible. Contact The Lodge directly at (315) 291-3700 to make arrangements.
Booth number Requested: 1st____2nd____3rd____choice
AMWA office use:
$ __________ Payment _________Received on___________ by _________________________